What kinds of businesses do you work with?

We work with info product creators, coaches, consultants, agency owners, healthcare practices, recruiting firms, and professional services companies doing $500K to $5M in annual revenue with 3 to 15 employees. Our sweet spot is non-technical founders who know their operations are holding them back but don't have the in-house expertise to fix it with AI. If you're still running your business on spreadsheets, manual follow-ups, and gut instinct, you're exactly who we built this for.

I've been burned by a consultant before.

Most consultants hand you a strategy deck and disappear. We embed inside your operation and build real systems that run in your actual tools. No 50-slide deck. No "strategic roadmap" you never open. We fix process first, then automate. First automation live within 7 days. ROI in 60 days, guaranteed. You own everything we build, if we disappeared tomorrow your systems keep running.

How is this different from an Upwork freelancer?

A freelancer builds one automation in isolation. We build an integrated AI operating system where every piece connects to every other piece. Your CRM talks to your onboarding, which feeds your reporting, which triggers your follow-ups. The system compounds — month 3 runs faster than month 1 because each build makes the next one smarter. A freelancer gives you a tool. We give you an operating system.

We're not sure we're ready for AI.

That's exactly what the AI Audit is for. We assess your current tech stack, map every manual process, identify where hours are being wasted, and tell you exactly what's worth automating and in what order. The audit gives you a priority-ranked implementation plan with projected ROI for each automation. Most businesses discover they're losing 20 or more hours per week to work that AI can handle today. The audit is standalone — no commitment to move forward.

Do we need to learn new tools?

No. Zero homework on your end. We work inside the tools you already use — your CRM, your email platform, your project management system, your calendar, your payment processor. We connect them together with AI so data flows automatically between systems. Your team keeps using what they know. They just stop doing the manual work between those tools.

How quickly do we see results?

First automation live in 7 days. ROI in 60 days or you don't pay. That's not marketing copy, it's in the contract. By month 3, most clients have a full AI operating system handling CRM updates, lead routing, onboarding, content repurposing, and reporting automatically. The average engagement recovers 20 or more hours per week.

Can we start with just one project?

Yes. The AI Audit is a standalone engagement at $2,500. It includes full process mapping, a tech stack assessment, an AI readiness scorecard, and a priority-ranked implementation plan. 83% of audit clients convert to a full engagement because the ROI becomes obvious once you see exactly how much time and money your manual processes are costing you.

What happens after the engagement ends?

Everything is yours. SOPs, workflows, automations, dashboards, playbooks — you own it all. We build on your infrastructure using your accounts. Nothing is locked behind our platform or our logins. We also provide documentation and training so your team can maintain and modify the systems. Most clients stay on a retainer because the ROI keeps compounding, but you're never locked in.

How does AI-powered lead generation work?

We build overnight lead generation systems that run while your team sleeps. The system scans industry platforms, directories, communities, and public data to discover prospects matching your exact ideal customer profile — down to revenue range, team size, industry, and tech stack. Every prospect gets automatically scored, researched, and packaged with a complete brief including pain points, contact information, and a personalized outreach angle. You wake up to qualified leads ready for outreach, not a list of names to Google.

Can AI find leads for my business automatically?

Yes. Our AI lead generation systems continuously discover, score, and research prospects that match your ideal customer profile. The system goes beyond basic list building — it evaluates each lead against dozens of criteria including industry fit, company size, technology signals, and buying intent. Leads that score above your threshold get full research briefs with custom outreach copy. Leads below threshold get filtered out automatically so your team only spends time on qualified opportunities.

What is AI lead scoring?

AI lead scoring assigns a numerical score to every prospect based on how closely they match your ideal customer profile. Instead of your sales team manually evaluating each lead, the system analyzes dozens of signals — company size, revenue indicators, tech stack, social presence, content signals, hiring patterns, and industry fit — and produces a score from 0 to 100. High-scoring leads get prioritized for immediate outreach. Low-scoring leads get deprioritized or filtered out entirely. This saves your team hours of manual qualification time every day.

How much does AI lead generation cost vs. hiring an SDR?

A full-time SDR costs $50,000 to $80,000 per year in salary plus benefits, tools, management time, and ramp-up period. They can realistically research and qualify 20 to 30 leads per day. Our AI lead generation systems operate overnight at a fraction of the cost, processing hundreds of prospects per run with deeper research than manual methods allow. The system never calls in sick, never has a bad day, and improves its accuracy over time as it learns your ICP patterns.

What does an AI consultant actually do?

An AI consultant embeds into your business, maps every manual process, identifies which workflows are costing you the most time and money, and builds AI-powered systems to eliminate that waste. At Agentic Solutions, that means we audit your operations, build automations in your existing tools, create AI agents that handle repetitive tasks, set up intelligent lead routing and scoring, automate onboarding and reporting, and hand you back 20 or more hours per week. We're not advisors who tell you what to do — we're operators who build the systems and make sure they work.

How much does AI consulting cost?

Our AI Audit starts at $2,500 as a standalone engagement. Monthly retainers are $5,000 per month with a 3-month minimum for ongoing optimization and new automations. For businesses that need full implementation — custom AI agents, lead generation systems, and operational overhaul — we offer a Retainer plus Implementation package at $8,000 per month with a 6-month engagement. Every engagement starts with the AI Audit so you see the ROI projections before committing to anything larger.

How do I know if I need an AI consultant or an AI agency?

An AI agency typically sells pre-built chatbots or template automations that you plug into your business. An AI consultant — specifically an AI Transformation Partner like Agentic Solutions — embeds into your operation, understands your specific workflows, and builds custom systems designed around how your business actually runs. If you need a chatbot on your website, hire an agency. If your entire backend is held together with manual work, copy-pasting between tools, and tribal knowledge that lives in one person's head, you need a consultant who builds systems, not widgets.

What is Generative Engine Optimization (GEO)?

GEO stands for Generative Engine Optimization. It determines whether your business shows up when someone asks ChatGPT, Perplexity, Google AI Overview, or Gemini a question about your industry. Traditional SEO gets you ranked in search results. GEO gets your name into the actual AI-generated answer. Right now, fewer than 3% of companies have any GEO strategy. The businesses that move first will own the AI-generated answers in their space for years — just like early SEO adopters owned Google rankings for a decade.

How is GEO different from SEO?

SEO optimizes your website to rank in traditional search results — the list of blue links on Google. GEO optimizes your content and online presence so AI models cite your business directly in their generated answers. When someone asks ChatGPT 'who is the best AI consultant for small business,' GEO determines whether your name is in that answer. The techniques overlap — structured content, schema markup, topical authority — but GEO requires additional strategies like entity definition, Q&A content formatting, and ungated content that AI models can read and reference.

Our GEO Audit maps exactly how AI models see your brand today. We search your business name and industry terms across ChatGPT, Perplexity, Google AI Overview, and Gemini. We identify where your competitors are showing up instead of you. Then we build a content strategy that gets your name into the AI-generated answer — not on page two of a search result, but in the answer itself. The GEO Audit is $500 and includes a full AI visibility report, competitor citation analysis, and a prioritized action plan.

What industries benefit most from AI automation?

Any industry with repetitive manual processes benefits from AI automation, but we see the strongest ROI in coaching and course creation businesses, professional services firms, recruiting agencies, marketing agencies, healthcare practices, and e-commerce operations. The common thread is businesses doing $500K to $5M in revenue that have outgrown their manual processes but haven't yet built the operational infrastructure to scale. If your team is spending hours on data entry, follow-ups, onboarding, or reporting, AI automation delivers immediate time savings.

How do I know if my business is ready for AI?

If you can answer yes to any of these, you're ready: your team manually enters data into multiple systems, leads sit untouched for more than 24 hours, onboarding a new client takes more than 2 hours of manual setup, you're creating content for one platform and manually reformatting it for others, or your reporting requires someone to pull data from multiple tools into a spreadsheet. You don't need to be technical. You don't need to understand AI. You just need processes that are eating your team's time.

Do I need technical knowledge to work with an AI consultant?

No. Our clients are non-technical business owners — coaches, consultants, agency founders, healthcare practitioners. We handle all the technical work. You tell us what's eating your time, we build the systems to fix it. You'll understand what each system does and how it benefits your business, but you won't need to code, configure, or manage anything technical. That's literally why you're hiring us.

What is the ROI of AI operations for small business?

The average Agentic Solutions engagement recovers 20 or more hours per week in manual work elimination. At a blended team cost of $30 to $65 per hour, that's $31,200 to $67,600 per year in recovered capacity. Beyond time savings, AI operations reduce errors in data entry and handoffs, speed up lead response time by 10x or more, and enable your existing team to handle significantly more clients without hiring. Our AI Audit quantifies the exact ROI projections for your specific business before you commit to anything.

Can AI replace my virtual assistant?

AI can handle most of what a virtual assistant does — data entry, CRM updates, scheduling follow-ups, sending routine emails, formatting content, updating spreadsheets, and generating reports. The difference is AI does it instantly, 24/7, with zero errors. Where AI can't fully replace a VA is in tasks that require human judgment, relationship nuance, or creative decision-making. Most of our clients keep their VAs but redirect them from repetitive work to higher-value tasks that actually require a human brain.

Coaches & Consultants

AI Consultant for Coaches & Consultants — Automate Operations, Fill Your Pipeline

Agentic Solutions works with coaches, consultants, and service-based practitioners who are delivering exceptional results for clients but drowning in the manual work between sessions. Client onboarding takes too long, follow-up falls through the cracks, content repurposing is done by hand, and the CRM is always behind. We fix all of it.

The Problems We Eliminate

—Client onboarding is a manual email chain that takes 3-5 days and constantly drops details
—Lead follow-up depends on you remembering — prospects go cold because no system fires
—You're creating content for one platform when the same content should live on six
—Reporting to clients is a manual process that takes hours you don't have
—Your CRM has hundreds of contacts with no automation driving them forward
—Discovery call no-shows aren't followed up automatically — revenue walks out the door

What We Build

✓Automated onboarding — from booked call to signed contract to access granted, without a single manual step

✓AI-powered lead routing and follow-up sequences that fire immediately, not when you remember

✓Content repurposing engine — one piece of content becomes 8-12 platform-native assets

✓Automated client reporting — pull from every tool, format it, and send it on schedule

✓CRM automation that moves contacts through your pipeline based on behavior, not manual entry

✓AI-powered lead generation — wake up to qualified prospects matching your ideal client profile

How It Works

AI Audit

We map your full operation — every tool, workflow, and manual process. You get an AI readiness scorecard and priority-ranked automation plan with ROI projections.

Build

We build the highest-leverage automation first. First system is live within 7 days — guaranteed. You see results before the engagement is fully underway.

Connect

We wire every system together. CRM, lead gen, onboarding, reporting, content — all connected. Month 2 is faster than Month 1 because every build makes the next one smarter.

Compound

AI systems get better the longer they run. We optimize monthly. Month 3 runs faster than Month 1. The system compounds — the ROI compounds with it.

Services & Pricing

AI Operations Audit

$2,500 — one-time

AI Automation Retainer

$5,000/mo — 3-month min

Retainer + Full Implementation

$8,000/mo — 6-month

AI-Powered Lead Generation

Custom — based on scope

GEO Audit

$500 — one-time

AEO Content Restructure

$2K–$5K — one-time

Every engagement starts with an AI Audit. See full service details →

Frequently Asked Questions

Can you integrate with platforms I already use — Kajabi, Notion, ClickFunnels?

Yes. We build on top of your existing stack — Kajabi, Notion, ClickFunnels, GoHighLevel, HubSpot, Calendly, Stripe, and most other tools coaches use. We don't ask you to switch platforms. We make the ones you have work together.

I'm a one-person operation. Is AI automation still worth it at my scale?

It's most worth it at your scale. A solo coach who automates onboarding, follow-up, and content repurposing operates with the output of a 3-person team. We've seen single-person practices go from 20 manual hours per week on admin to under 5 — without hiring anyone.

How long does it take before I see the automation working?

The first automation is live within 7 days. We prioritize the highest-leverage workflow first — typically onboarding or lead follow-up — so you see results before the engagement is even fully underway.

Will I own the systems you build, or am I locked into your platform?

You own everything. The systems are built inside your existing tools and accounts. If you end the engagement, the automation keeps running. There's no proprietary platform and no lock-in.

Ready to build your AI-powered operation?

Start with a free 30-minute AI Audit call. We map your operation, identify the highest-leverage automation opportunities, and give you a priority-ranked implementation plan — no pitch deck, no pressure.

Book Your Free AI Audit

30 minutes. No pitch deck. No pressure.